Executive Assistant
Responsibilities & Duties

POSITION SUMMARY: We are seeking an experienced executive assistant to work alongside a busy company Principal and become an important part of a fast growing team. This person will be expected to perform a variety of tasks, help keep long-term projects on track, and handle more urgent requirements for all members of the Senior Leadership Team (President, VP Finance, VP Operations, and VP Sales/Marketing). An ideal candidate is responsive, thoughtful, self-directed, positive, and seeking a challenging role. Expert organization is a must.

POSITION SKILL SET:

• Calendar management, accounting for day-to-day meetings, calls, and movements, both business and personal for the company

• Principal (President) Communicating with teams and assisting with project management

• Maintaining KPI and other reports

• Facilitating the follow through of business development deals

• Managing and facilitating a large volume of email replies

• Reviewing agreements and reports

• Coordinate client gifts, employee gifts of recognition/life events, organize company team building events, coordinate company events, and assist with event planning

• Willingness to assist with small (seemingly unimportant) and large (extremely important) tasks with the same vigor and enthusiasm

• Assist other members of the leadership team with day-to-day tasks, as assigned

POSITION RESPONSIBILITIES:​

• Candidates must have 5+ years of Executive/Personal Assistant experience (or equivalent experience)

• Associate degree required; Bachelor’s Degree preferred

• Self-motivated, proactive, and forward-thinking

• Confident personality and capable of being persistent when necessary

• Advanced knowledge of Microsoft PPT, Word, and Excel Diplomatic and tactful

• Extremely detail oriented and organized

• Maintain a positive attitude and willingness to work with all team members

• Excellent written and verbal communication skills

• Able to effectively communicate with all levels of internal and external contacts

• Ability to work independently and multi-task in a fast-paced team environment

• Discrete concerning confidential or sensitive information

• Natural editor capabilities; ability to grammatically correct work product across authors

THIS POSITION IS GREAT FOR THOSE WHO ARE:

• Dependable -- more reliable than spontaneous

• People-oriented -- enjoys interacting with people and working on group projects

• Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction

• High stress tolerant -- thrives in a high-pressure environment

POSITION REQUIREMENTS:

• Bachelor’s degree: marketing, communications, and/or public relations degree preferred

• Agricultural background; and/or direct association with the agricultural community

• Ability to travel

• Valid driver’s license a must

• Background check required

• Knowledge of Microsoft 365 and Office